HR Productions - Terms and Conditions
Terms and Conditions Pg. 1
EACH EXHIBITOR IS REQUESTED TO PROVIDE:
1. One door prizes gifts / gift certificates with an attractive container
for the registered engagee’s door prize drawing.
2. A professional booth / product display.
3. Staffing for your booth at all times (2 persons are recommended)
DEFINITIONS. HR Productions shall be referred to as HRP.
PARTICIPATION. All contracts and deposits will be handled in order of
Receipt. In the event that more contracts are received than space allows,
HRP has sole discretion to decide which exhibitor will participate.
BOOTH PLACEMENT. Consideration will be given to the exhibitors,
request for a specific display area, however if a conflict over a display area
becomes an issue, final booth placement will be at the discretion of HRP.
Placing advertising materials or equipment, or soliciting in the aisles or any
Area other than the space allotted is strictly forbidden. No exhibitor shall
Obstruct aisles, common areas, or neutral space between the booths with
His/her goods or in any other manner. HRP must be notified of the use of
special backdrops 30 days prior to the Show. Any exhibit over 8 ’ high must
have prior written approval by HRP. All Exhibits must conform to
requirements of HRP, building management, local Fire department and any
other authority under whose jurisdiction the show Falls. All aisles must
be kept clear within the boundaries set up by local fire Codes and HRP.
SPECIAL REQUESTS. The use of audio and/or video equipment is an
Exception of the rule, not a right, and HRP reserves the right to determine at
What point audio and/or video constitutes interference with others and must
Be discontinued. Any display audio shall be kept to a reasonable volume
Level. HRP reserves the right to expel any exhibitor from the show whom
Allows a noise level, which annoys other exhibitors or attendees. In that
Case, all monies paid to HRP for that show shall be forfeited. If any exhibitor
Or exhibitor ’s staff should conduct him/herself in any manner offensive to
HRP, its staff, or other exhibitors or attendees, HRP reserves the right to
Expel exhibitor from the show. Exhibitors who have audio displays must turn
Down their sound during the Fashion Show to a level that will not interfere
With the Fashion Show music.
SET-UP AND TAKE DOWN. Exhibitors may enter show facility for the
Purpose of exhibit set-up beginning on the date of the expo
at 10:00 am till 12:30 pm for the facility location.
Exhibitors must use authorized loading areas and remove
vehicles immediately after unloading. Set up of exhibits must be
completed no later than 12:25 pm on show date noted above.
Should exhibitor fail to occupy His/her space during the
Scheduled period, HRP shall have the right to take possession
of said space without liability for a refund of exhibitor Fees.
HRP reserves The right to re-allocate exhibit space not occupied by
12:25 pm on each expo date stated above. In that Case, all rights
to the mailing list for the show will be forfeited exhibits must not
dismantled or removed exhibit until the close of the showcase at 5pm.
(at the close of each show) In the event exhibitor violates this provision,
exhibitor shall forfeit His/her rights to the list of show attendees,
be subject to a fine of $300 and May be excluded from
participation in future shows. Exhibits must be removed
no later than 6:00 PM on show Date noted above. Exhibitor shall be
liable for all storage and Handling charges resulting from failure
To remove exhibit material for the show before conclusion of break
down period. Exhibitor will Indemnify HRP for all costs incurred for
property being left at the event site outside stated hours. All displays
must be free standing and may not exceed the boundaries of exhibit space.
Exhibitors are prohibited from attaching anything to the Walls,
columns, windows or fixtures of show facility. Exhibitor shall leave
space occupied by them in the same condition as at the time
when first occupied. HRP reserves the right to restrict displays, which
because of noise or method of operation, interfere with other Exhibitors,
and to prohibit or remove such displays and/or personnel which
In the opinion of HRP become objectionable and/or detract from the
Character or appearance of the show exhibitor is charged with having
Knowledge of and compliance with all laws, ordinances, and regulations
Pertaining to licensing, sales tax, health, fire prevention, public safety,
Copyright, and Americans with Disabilities Act. Exhibit materials,
Decorations, and display items must be fire safe. If an exhibit does not
Comply with these regulations, or otherwise presents a hazard or danger,
HRP may remove the exhibit with no liability for refund of exhibit fees.
TRANSFER OF SPACE. Your booth is solely for your use and may not be
Subleased to any individual. Literature or any other form of display for
Another non-paying exhibitor may not be distributed or allowed. HRP
Reserves the right to police and enforce this policy.
MAILING LISTS, Mailing lists shall not be provided until Exhibitor
Has fulfilled all terms and conditions of this contract and is paid in full
(Including late charges). Mailing lists will be in EXCEL format and will be
E-mailed ONLY. Mailing lists are for the exhibitors exclusive use and
Distribution or disclosure of this list or its contents to any other person or
Business is prohibited and in violation of HRP copyright. If you give or sell
Your list to a non-exhibitor or any other person, HRP will charge you $500.00 for
each occurrence of distribution of its list. Lists will not be distributed to Any Non
Exhibiting Company. All linen must be returned in the condition it was received.
LIABILITY AND INDEMNIFICATION. Reasonable precautions will be
Taken by HRP to protect persons and property during the show. HRP shall
Not be responsible for the personal safety of the Exhibitor or his/her
Representatives from injury, nor the safety of the property of the Exhibitor
From theft or damage. Exhibitor waives all claims of every kind against HRP, Show
facility, and representatives of the same including, without limitation, All claims for
damages based on personal property damage, destruction, Loss or theft, personal
injury or death, and any other act or failure to act of HRP. HRP is not responsible
for any liability connected with the acceptance or the use of any exhibitor by
anyone choosing his or her product or service. Exhibitor agrees to indemnify and
hold HRP harmless from all claims, Including expenses, damages, costs, and
attorney ’s fees, by Exhibitor, Exhibitor ’s agents, employees, contractors or by any
other person, arising Out of any act or omission in any way related to Exhibitor ’s
participation in The show, whether negligent or not. Exhibitor should take steps
necessary to insure him/herself against any such loss, Exhibitor will make good any
damage to the building or Fixtures caused by Exhibitor or any of Exhibitors ’ agents
or employees. Exhibitors who distribute edible items agree to assume all liability,
and Indemnify and hold harmless Show Management, show facility, HRP and
Representatives of the same for damage or injury which might ensue by Reason of
such distribution.
Terms and Conditions Pg. 1
EACH EXHIBITOR IS REQUESTED TO PROVIDE:
1. One door prizes gifts / gift certificates with an attractive container
for the registered engagee’s door prize drawing.
2. A professional booth / product display.
3. Staffing for your booth at all times (2 persons are recommended)
DEFINITIONS. HR Productions shall be referred to as HRP.
PARTICIPATION. All contracts and deposits will be handled in order of
Receipt. In the event that more contracts are received than space allows,
HRP has sole discretion to decide which exhibitor will participate.
BOOTH PLACEMENT. Consideration will be given to the exhibitors,
request for a specific display area, however if a conflict over a display area
becomes an issue, final booth placement will be at the discretion of HRP.
Placing advertising materials or equipment, or soliciting in the aisles or any
Area other than the space allotted is strictly forbidden. No exhibitor shall
Obstruct aisles, common areas, or neutral space between the booths with
His/her goods or in any other manner. HRP must be notified of the use of
special backdrops 30 days prior to the Show. Any exhibit over 8 ’ high must
have prior written approval by HRP. All Exhibits must conform to
requirements of HRP, building management, local Fire department and any
other authority under whose jurisdiction the show Falls. All aisles must
be kept clear within the boundaries set up by local fire Codes and HRP.
SPECIAL REQUESTS. The use of audio and/or video equipment is an
Exception of the rule, not a right, and HRP reserves the right to determine at
What point audio and/or video constitutes interference with others and must
Be discontinued. Any display audio shall be kept to a reasonable volume
Level. HRP reserves the right to expel any exhibitor from the show whom
Allows a noise level, which annoys other exhibitors or attendees. In that
Case, all monies paid to HRP for that show shall be forfeited. If any exhibitor
Or exhibitor ’s staff should conduct him/herself in any manner offensive to
HRP, its staff, or other exhibitors or attendees, HRP reserves the right to
Expel exhibitor from the show. Exhibitors who have audio displays must turn
Down their sound during the Fashion Show to a level that will not interfere
With the Fashion Show music.
SET-UP AND TAKE DOWN. Exhibitors may enter show facility for the
Purpose of exhibit set-up beginning on the date of the expo
at 10:00 am till 12:30 pm for the facility location.
Exhibitors must use authorized loading areas and remove
vehicles immediately after unloading. Set up of exhibits must be
completed no later than 12:25 pm on show date noted above.
Should exhibitor fail to occupy His/her space during the
Scheduled period, HRP shall have the right to take possession
of said space without liability for a refund of exhibitor Fees.
HRP reserves The right to re-allocate exhibit space not occupied by
12:25 pm on each expo date stated above. In that Case, all rights
to the mailing list for the show will be forfeited exhibits must not
dismantled or removed exhibit until the close of the showcase at 5pm.
(at the close of each show) In the event exhibitor violates this provision,
exhibitor shall forfeit His/her rights to the list of show attendees,
be subject to a fine of $300 and May be excluded from
participation in future shows. Exhibits must be removed
no later than 6:00 PM on show Date noted above. Exhibitor shall be
liable for all storage and Handling charges resulting from failure
To remove exhibit material for the show before conclusion of break
down period. Exhibitor will Indemnify HRP for all costs incurred for
property being left at the event site outside stated hours. All displays
must be free standing and may not exceed the boundaries of exhibit space.
Exhibitors are prohibited from attaching anything to the Walls,
columns, windows or fixtures of show facility. Exhibitor shall leave
space occupied by them in the same condition as at the time
when first occupied. HRP reserves the right to restrict displays, which
because of noise or method of operation, interfere with other Exhibitors,
and to prohibit or remove such displays and/or personnel which
In the opinion of HRP become objectionable and/or detract from the
Character or appearance of the show exhibitor is charged with having
Knowledge of and compliance with all laws, ordinances, and regulations
Pertaining to licensing, sales tax, health, fire prevention, public safety,
Copyright, and Americans with Disabilities Act. Exhibit materials,
Decorations, and display items must be fire safe. If an exhibit does not
Comply with these regulations, or otherwise presents a hazard or danger,
HRP may remove the exhibit with no liability for refund of exhibit fees.
TRANSFER OF SPACE. Your booth is solely for your use and may not be
Subleased to any individual. Literature or any other form of display for
Another non-paying exhibitor may not be distributed or allowed. HRP
Reserves the right to police and enforce this policy.
MAILING LISTS, Mailing lists shall not be provided until Exhibitor
Has fulfilled all terms and conditions of this contract and is paid in full
(Including late charges). Mailing lists will be in EXCEL format and will be
E-mailed ONLY. Mailing lists are for the exhibitors exclusive use and
Distribution or disclosure of this list or its contents to any other person or
Business is prohibited and in violation of HRP copyright. If you give or sell
Your list to a non-exhibitor or any other person, HRP will charge you $500.00 for
each occurrence of distribution of its list. Lists will not be distributed to Any Non
Exhibiting Company. All linen must be returned in the condition it was received.
LIABILITY AND INDEMNIFICATION. Reasonable precautions will be
Taken by HRP to protect persons and property during the show. HRP shall
Not be responsible for the personal safety of the Exhibitor or his/her
Representatives from injury, nor the safety of the property of the Exhibitor
From theft or damage. Exhibitor waives all claims of every kind against HRP, Show
facility, and representatives of the same including, without limitation, All claims for
damages based on personal property damage, destruction, Loss or theft, personal
injury or death, and any other act or failure to act of HRP. HRP is not responsible
for any liability connected with the acceptance or the use of any exhibitor by
anyone choosing his or her product or service. Exhibitor agrees to indemnify and
hold HRP harmless from all claims, Including expenses, damages, costs, and
attorney ’s fees, by Exhibitor, Exhibitor ’s agents, employees, contractors or by any
other person, arising Out of any act or omission in any way related to Exhibitor ’s
participation in The show, whether negligent or not. Exhibitor should take steps
necessary to insure him/herself against any such loss, Exhibitor will make good any
damage to the building or Fixtures caused by Exhibitor or any of Exhibitors ’ agents
or employees. Exhibitors who distribute edible items agree to assume all liability,
and Indemnify and hold harmless Show Management, show facility, HRP and
Representatives of the same for damage or injury which might ensue by Reason of
such distribution.
Terms and Conditions Pg. 2
PAYMENT/CANCELLATION BY EXHIBITOR. (Does not apply to
featured contracts).Payments must be made by the date(s) specified in
this agreement. If payments are not made when Due, HRP may terminate
this agreement and reassign space to another Exhibitor.
All payments are non-refundable and non-transferable.
All Cancellation requests must be made in writing 30 days or more prior
to the show, If cancellation is given less than 30 Days prior to the show
date the booth fee is non-refundable and any remaining balance is still
owed and Collectible by HRP. In the event of breach of this agreement
by Exhibitor, HRP reserves the right to cancel the agreement without
Liability. The Exhibitor is considered to be in breach of this Agreement
If the Exhibitor
(1) Transfers or attempts to transfer exhibit space to another party
(2) Files for bankruptcy or is declared bankrupt
(3) Fails to fully comply with the terms and conditions of this agreement
CANCELLATION BY HRP. If there is due cause, HRP has the right to
cancel an exhibitor ’s booth, upon reasonable notice and with no further
liability. breach of contract or unethical practices shall be considered
due cause, and may result in the cancellation of participation in future
shows. HRP will determine what is unethical by HRP standards.
SHOW CANCELLATION. In the event of adverse weather conditions, fire,
casualty, disaster, labor disputes, acts of God, or any other emergency
situations. HRP will determine what constitutes an emergency, HRP will
at its discretion, reschedule and/or procure alternate space for the show.
Exhibitor agrees that the terms and conditions set forth in this agreement
hall apply to any rescheduled date and/or relocation / cancellation
and HRP shall not be liable to exhibitor for any loss or damage suffered
by exhibitor by reason of such rescheduling and/or relocation/
cancellation of shows.
LIMITATION OF CATEGORIES. HRP reserves the right to determine the
Eligibility of any company to exhibit in the show and further reserves the
Right to reject or cancel any application and/or limit the number of
exhibitors In any category.
LEGAL ACTION. It is expressly understood and agreed by all parties that
neither HRP nor any of its employees shall be liable for any breach of this
contract by the exhibitor or any breach of contracts between exhibitor
and his/her independent contractors. Both parties agree to settle any
disputes Through mutual binding arbitration. Exhibitor shall pay for all of
any or all fees and/or costs associated with the arbitration process to
include attorneys fees. Virginia Beach, Virginia shall have jurisdiction
over any and all disputes arising from this contract. All exhibitors
accepted by HRP shall be liable for their own business practices and
HRP shall not be held responsible for any damages resulting from
actions of any exhibitors and/or their independent contractors.
CONFLICTING AGREEMENTS. The agreements between HRP and show
facility, service contractor, and labor organizations shall supersede the
contract agreement between HRP and exhibitor.
CHANGES AND MODIFICATIONS. Any promotional and/or instructional
Information provided by HRP to exhibitor is accurate as of publication;
However, HRP reserves the right to change or modify details of the show
without notice. HRP may issue additional rules, as it deems necessary for
the orderly presentation of the show. Any rule may be amended at any
time By show management. This agreement shall represent the entire
agreement between exhibitor and HRP and is fully integrated. HRP shall
not be bound by any representation or misunderstanding not expressly
set forth in this agreement. No provision of this agreement shall be
modified except by the written consent of HRP.
AMERICANS WITH DISABILITIES ACT. An Exhibitor requiring assistance
Under the Americans with Disabilities Act must notify HRP in writing no
later Than 30 days prior to the show.
PUBLICITY/ USE OF PHOTOS OR VIDEO. Exhibitor agrees that HRP
may list the exhibitor in show promotional materials and use photography
and / or video taken at the show for publicity purposes without
compensation to exhibitor.
FAXED CONTRACTS. For the convenience of the exhibitor, Show
Management will accept submission of this agreement by facsimile, the
Facsimile copy shall be considered as an original document and shall be
Fully enforceable as such.
SEVERALBILITY. If any clause of this agreement is found to be invalid or
Unenforceable, the remainder of the agreement shall continue in full
force and effect without regard to the invalidated clause.
AUTHORITY TO ENTER INTO A CONTRACT. The exhibitor, in signing
This agreement, or having same signed by a representative, knowledge’
s His, her, or their authority to do so and hereby assumes liability for the
terms, conditions, and amounts stated herein.
GENERAL. Should any question arise, whether provided for in these
Terms and conditions or not, the decision of HRP shall be final.
PAYMENT/CANCELLATION BY EXHIBITOR. (Does not apply to
featured contracts).Payments must be made by the date(s) specified in
this agreement. If payments are not made when Due, HRP may terminate
this agreement and reassign space to another Exhibitor.
All payments are non-refundable and non-transferable.
All Cancellation requests must be made in writing 30 days or more prior
to the show, If cancellation is given less than 30 Days prior to the show
date the booth fee is non-refundable and any remaining balance is still
owed and Collectible by HRP. In the event of breach of this agreement
by Exhibitor, HRP reserves the right to cancel the agreement without
Liability. The Exhibitor is considered to be in breach of this Agreement
If the Exhibitor
(1) Transfers or attempts to transfer exhibit space to another party
(2) Files for bankruptcy or is declared bankrupt
(3) Fails to fully comply with the terms and conditions of this agreement
CANCELLATION BY HRP. If there is due cause, HRP has the right to
cancel an exhibitor ’s booth, upon reasonable notice and with no further
liability. breach of contract or unethical practices shall be considered
due cause, and may result in the cancellation of participation in future
shows. HRP will determine what is unethical by HRP standards.
SHOW CANCELLATION. In the event of adverse weather conditions, fire,
casualty, disaster, labor disputes, acts of God, or any other emergency
situations. HRP will determine what constitutes an emergency, HRP will
at its discretion, reschedule and/or procure alternate space for the show.
Exhibitor agrees that the terms and conditions set forth in this agreement
hall apply to any rescheduled date and/or relocation / cancellation
and HRP shall not be liable to exhibitor for any loss or damage suffered
by exhibitor by reason of such rescheduling and/or relocation/
cancellation of shows.
LIMITATION OF CATEGORIES. HRP reserves the right to determine the
Eligibility of any company to exhibit in the show and further reserves the
Right to reject or cancel any application and/or limit the number of
exhibitors In any category.
LEGAL ACTION. It is expressly understood and agreed by all parties that
neither HRP nor any of its employees shall be liable for any breach of this
contract by the exhibitor or any breach of contracts between exhibitor
and his/her independent contractors. Both parties agree to settle any
disputes Through mutual binding arbitration. Exhibitor shall pay for all of
any or all fees and/or costs associated with the arbitration process to
include attorneys fees. Virginia Beach, Virginia shall have jurisdiction
over any and all disputes arising from this contract. All exhibitors
accepted by HRP shall be liable for their own business practices and
HRP shall not be held responsible for any damages resulting from
actions of any exhibitors and/or their independent contractors.
CONFLICTING AGREEMENTS. The agreements between HRP and show
facility, service contractor, and labor organizations shall supersede the
contract agreement between HRP and exhibitor.
CHANGES AND MODIFICATIONS. Any promotional and/or instructional
Information provided by HRP to exhibitor is accurate as of publication;
However, HRP reserves the right to change or modify details of the show
without notice. HRP may issue additional rules, as it deems necessary for
the orderly presentation of the show. Any rule may be amended at any
time By show management. This agreement shall represent the entire
agreement between exhibitor and HRP and is fully integrated. HRP shall
not be bound by any representation or misunderstanding not expressly
set forth in this agreement. No provision of this agreement shall be
modified except by the written consent of HRP.
AMERICANS WITH DISABILITIES ACT. An Exhibitor requiring assistance
Under the Americans with Disabilities Act must notify HRP in writing no
later Than 30 days prior to the show.
PUBLICITY/ USE OF PHOTOS OR VIDEO. Exhibitor agrees that HRP
may list the exhibitor in show promotional materials and use photography
and / or video taken at the show for publicity purposes without
compensation to exhibitor.
FAXED CONTRACTS. For the convenience of the exhibitor, Show
Management will accept submission of this agreement by facsimile, the
Facsimile copy shall be considered as an original document and shall be
Fully enforceable as such.
SEVERALBILITY. If any clause of this agreement is found to be invalid or
Unenforceable, the remainder of the agreement shall continue in full
force and effect without regard to the invalidated clause.
AUTHORITY TO ENTER INTO A CONTRACT. The exhibitor, in signing
This agreement, or having same signed by a representative, knowledge’
s His, her, or their authority to do so and hereby assumes liability for the
terms, conditions, and amounts stated herein.
GENERAL. Should any question arise, whether provided for in these
Terms and conditions or not, the decision of HRP shall be final.
